University of Virginia Darden

Newcomers Club of

Bylaws & Rules  page 2

Greater Charlottesville

  Bylaws continued..

 

Article V

                                                    Nominations and Elections

Section 1.  Composition:

A.          The Nominating Committee shall be selected by the President and approved by the Board of Directors by October 31^st.

B.          It shall consist of at least five (5) members, two (2) from the existing Board of Directors and three (3) from the general membership.

C.          A member may not serve in consecutive years. 

D. A member of the prior year’s Nominating Committee may serve in an advisory capacity only.

E. A chair must be appointed at the first meeting of the Nominating Committee.

Section 2.  Nominations:

A.          The Committee shall prepare a list of nominees for the offices of President, Vice-President, Secretary and Treasurer.  An effort should be made to nominate newer members.

B.          The report shall be presented at the March Board of Directors meeting for approval.

C.          The Committee shall submit a list of nominees to be published no later than the April newsletter.

D.          Nominations shall be accepted from the floor at the Annual Meeting provided that previous approval has been obtained from the proposed nominee.

Section 3.  Elections:

A.          The election of officers shall be held at the Annual Meeting.  Elections shall be by voice vote; however, if there is more than one (1) nominee for an office, the election shall be by ballot. The nominee receiving the majority of votes shall be declared elected.

B.          Elected officers shall commence their duties on June 1^st.

 

Article VI

                                                                  Meetings

Section 1.  General Meetings: The Club shall have a minimum of two (2) General Meetings, dates to be determined by the Board of Directors.

Section 2.  Annual Meeting: The club meeting shall have a meeting annually at which officers are elected, date to be determined by the Board of Directors.

Section 3.  Special Meetings: Special Meetings for specific purposes may be called at the discretion of the Board of Directors and/or the Executive Committee.

Section 4.  Quorum:  A quorum shall be 10% of the members.

Section 4.  Eligibility: All members may attend any meeting.  All members must be notified of General, Annual and Special meetings via the Newcomers Club Newsletter or other means of communication.

 

Article VII

Board of Directors

Section 1.  Composition:  The Board shall consist of the Executive Committee and the Standing Committee Chairs.

Section 2.  Meetings:  The meetings of the Board of Directors shall be called as needed.

Section 3.  Quorum:  51% of the voting members shall constitute a quorum.

Section 4.  Duties:  The Board of Directors shall attend to the business of the Club.

Section 5.  Term:  Standing Committee Chairs/Co-Chairs may serve two (2) consecutive years in the same position.  At the discretion of the President, a Chair may continue to serve beyond two (2) years in that position.

 

Article VIII

Executive Committee

Section 1.  Composition:  The committee shall consist of the President, Vice-President,  Secretary, Treasurer and the Immediate Past President.

Section 2.  Meetings:  Meetings shall be called as needed.

Section 3.  Quorum:  Three (3) voting members shall constitute a quorum.

Section 4.  Duties:   It is the duty of the Executive Committee to conduct the business of the Club when the Board of Directors cannot meet. Any decisions must be ratified by the Board of Directors at its next meeting.

 

Article IX

     Committees

Section 1. Types:

             A. Standing Committees:   The Standing Committees are Activities, Archives, Community Outreach,  Directory, Finance, Hospitality, Membership, Newsletter, Program Selection, Publicity, Service, Social, Sunshine, Venues, and Web Communications.  Hospitality, Membership, Service and Social may have a co-chairperson.

B.  Special Committees:  Special Committees may be called as needed.

Section 2.  Duties:  All committee chairs shall consult with the President, or Vice-President if assigned by the President, call committee meetings when necessary, report activities at regular Board Meetings, maintain an ongoing procedures manual and prepare written annual reports to assist new committee chairs.

 

Article X

  Parliamentary Authority

The rules contained in Roberts Rules of Order Newly Revised shall govern this Club in all cases in which it is applicable. These Bylaws shall take precedence over the Parliamentary Authority.

 

Article XI

 Amendment of Bylaws

The Bylaws Committee:

A.    Shall consist of at least three (3) members appointed by the President.

B.    Shall present any recommended changes in the Bylaws to the Board of Directors for approval.

C.    Shall present approved changes to the membership in a newsletter prior to adoption at a general meeting.

 

Article XII

  Dissolution Clause

In the event of dissolution of the Club, assets remaining after payment of all outstanding expenses shall be donated to a charity determined by the Board of Directors.

 

Next Page:  Standing Rules.

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