Bylaws & Rules

Newcomers Club of

Bylaws and Rules page 1

Greater Charlottesville

BYLAWS

Created May 24, 1994, Amended 2001, Revised October, 2011

Article I

Name

The name of the organization is Newcomers Club of Greater Charlottesville, hereinafter referred to

as the Club. The Club is a 501 (c) (7) non-profit organization.

Article II

Purpose and Objectives

The Club is organized for the purpose of welcoming new residents or residents who have experienced a change in life circumstances (e.g.retirement) to the greater Charlottesville area.

The following are the objectives of the Club:

To provide social and recreational activities.

To acquaint members with the area.

To develop new friendships and interests.

To support worthwhile causes within the community.

Article III

Members

Section 1. Qualification: Club membership is open to any person who has been a resident of the greater Charlottesville area for no more than three (3) years, or who has experienced a change in life circumstances (e.g.retirement), and who agrees to abide by these Bylaws and the Standing Rules of the Club. Prospective members may attend two (2) Club functions before joining. A member in good standing is a dues paying member.

Section 2. Membership Rights and Responsibilities:

A. All Members:

1. must adhere to these Bylaws and Standing Rules.

2. are voting members with one vote per membership.

3. are eligible to hold office.

Section 3. Annual Dues: The fiscal year of the Club is June 1^st through May 31^st.

A. The Board of Directors shall determine the annual dues.

B. Dues shall be payable after the prospective member has attended two (2) Club functions.

C. Membership may include a spouse or significant other.

D. Persons joining the Club after January 1^st will pay half the amount of the annual dues.

Section 4. Resignation: Any member may voluntarily resign from the Club. Failure to pay dues by October 1^st is considered voluntary resignation. Such individuals are no longer eligible to participate in any Club functions.

Section 5. Non-discriminatory Policy:

A. The Club is non-partisan, non-sectarian and sponsors no legislative activities.

B. The Club shall not discriminate against members or prospective members because of

race, color, national origin, religion, sex, age or disability.

Article IV

Officers

The elected officers of the Club are the President, the Vice- President, Secretary, and Treasurer. The Immediate Past President is also an officer. These elected officers constitute the Executive Committee.

A. President (Chief Executive Officer):

1. Qualification: Must be a member in good standing.

2. Term: One (1) year or until a successor has been elected. She/he may serve a second term of office with the approval of the Board of Directors.

3. Duties:

a. To preside over all meetings of the Board of Directors, the Executive Committee and general meetings.

b. To act as ex-officio member of all standing and special committees except the Nominating Committee.

c. To appoint a parliamentarian, chairs of all standing and special committees, as needed, except the Nominating Committee.

d. To keep an up-to-date procedural handbook to assist the incoming President.

e. To perform such other duties as usually pertain to the office of President.

4. Vacancy: A vacancy in the office of President shall be filled by the Vice- President.

B. Vice-President:

1. Qualification: Must be a member in good standing.

2. Term: One (1) year or until a successor has been elected. She/he may serve a second term of office with the approval of the Board of Directors.

3. Duties:

a. To fulfill the duties of the President if that office becomes vacant.

b. To preside in the absence of the President.

c. To assist the President in appointing chairs of all standing committees.

d. The Vice-President is an ex-officio member of the Venues and Program Selection committees.

e. To keep an up-to-date procedural handbook for assisting the incoming Vice-President.

d. To perform such duties as may be assigned by the President.

4. Vacancy: A vacancy in the office of Vice-President shall be filled by an appointment of the Board of Directors.

C. Secretary:

1. Qualification: Must be a member in good standing.

2. Term: One (1) year or until a successor has been elected. She/he may serve a second term of office with the approval of the Board of Directors.

3. Duties:

a. To take minutes of all meetings.

b. To write letters as requested by the President.

c. To prepare ballots for elections, as needed.

d. To keep an up-to-date procedural handbook for assisting the incoming Secretary.

e. To perform all other duties as may be required.

4. Vacancy: A vacancy in the office of Secretary shall be filled by an appointment of the Board of Directors.

E. Treasurer:

1. Qualification: Must be a member in good standing.

2. Term: One (1) year or until a successor has been elected. She/he may serve a second term of office with the approval of the Board of Directors.

3. Duties:

a. To record and deposit all dues, fees and other income received by the Club.

b. To maintain the Club’s bank account and keep accurate records of the Club’s finances.

c. To disburse funds on the order of the Executive Committee and to obtain and maintain receipts.

d. To report to the Board of Directors meetings all receipts, expenditures and outstanding bills.

e. To serve on the Finance Committee.

f. To have all books ready for an audit immediately after the close of the Fiscal year.

g. To keep an up-to-date procedural handbook for assisting the incoming Treasurer.

h. To perform all other duties as may be required.

4. Vacancy: A vacancy in the office of Treasurer shall be filled by an appointment of the Board of Directors.

F. Immediate Past President:

1. Term: One (1) year.

2. Duties: To provide the Board with guidance and information based on past experience.

3. In the event that the President serves a 2nd term, this position may become vacant.

Continued..

Historic Court House

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